May 8, 2021

Bid Manager

4 min read

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Job title: Bid Manager

Company: Alstom

Job description: We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than 38 900 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.

About Alstom in India

Alstom has established a strong presence in India. Currently, the company is executing metro projects in several Indian cities including Chennai, Kochi and Lucknow where it is supplying Rolling Stock manufactured out its state of the art facility at SriCity in Andhra Pradesh. In the Mainline space, Alstom is executing Signaling & Power Supply Systems for the 343 Km. section on World Bank funded Eastern Dedicated Freight Corridor. Phase 1 in the construction of the new electric locomotive factory for manufacturing and supply of 800 units of 12000HP locomotives is also complete at Madhepura, Bihar while the depot at Saharanpur, Uttar Pradesh is ready to commence operation. Alstom has set up an Engineering Centre of Excellence in Bengaluru, and this coupled with a strong manufacturing base as well as localized supply chains, is uniquely positioned to serve customers across the globe. Today, Alstom in India employs close to 3600 people and in line with Government of India’s ‘Make in India’ policy initiative, Alstom has been investing heavily in the country in producing world class rolling stock, components, design, research and development to not only serve the domestic market, but also rest of the world. India

NETWORK & LINKS:

INTERNAL

Tender team, Involved units, Platform, Metiers, Support functions (Financing, Tax, Legal, Insurance, Tender Support & Control, Marketing & Pricing, Design & Styling etc)

EXTERNAL

Partners & Customer if applicable

OVERALL PURPOSE OF THE ROLE:

  • Manage the Tender QCD commitment
  • Deliver a winning proposal, with a defined scope, accurate QCD commitments, in a timely manner and within the defined tender budget

RESPONSIBILITIES:

  • Pretendering (when relevant):
  • Co-ordinate internal activities to identify and understand Customer’s needs
  • Promote the Company and its product
  • Co-ordinate internal activities to influence Customer Specification
  • Ensure compliance with applicable Alstom rules & instructions
  • TEN-PRO-001, Code of Ethics & Compliance, EHS, Railway Safety, Quality, PMM, etc…
  • Work in close relationship with Tender Leader and the full tender team including involved Units
  • Build in liaison with the Tender Leader the schedule to prepare the offer
  • Prepare & Issue the IFQ
  • Support TL in defining bid commercial strategy
  • Support TL with Partners
  • Support TL to perform WNG, TRM, TTM, WLA and consolidation of inputs from Support functions
  • Support or act in lieu of TL for Customer interaction during tender phase (Q&A collection, administrative documentation etc)
  • Support TL to perform the Detailed Requirement Capture (Commercial part)
  • Support TL in the updating of the information in WallC
  • Manage the budget according to Tender Costs Authorization Process
  • Manage the tender team
  • Define the bid operational strategy
  • Analyze in detail the request for proposal (RFP) and define the bid operational strategy taking into account the commercial strategy defined together with the Tender Leader and Platform
  • Propose the PxO
  • Propose the offered solution
  • Perform the Detailed Requirement Capture and Issue Contract Data Requirements List
  • Agree with the Platform and the Tender Leader how gaps are addressed
  • Ensure offered solution compliance versus Customer requirements and internal product strategy ; Identify deviations
  • Prepare compliance matrix
  • Manage QCD optimization and obtain clear commitments from different actors
  • Identify, analyse and evaluate QCD gaps & manage the QCD review
  • Define interfaces and allocate between actors the cost targets, contractual obligations
  • Check, challenge and properly consolidate documented commitments
  • Prepare risks & opportunities reviews
  • Organize risks reviews and ensure the elaboration of mitigation plan
  • Prepare and maintain updated risk & savings registers,
  • Prepare the documentation necessary to submit to Customer
  • Prepare the technical description of offered solution
  • Prepare the technical clause by clause and/or list of derogations
  • Prepare the project master schedule
  • Prepare the price list and bill of quantities (if any) in line with Tender Leader instructions
  • Prepare administrative documentation upon delegation by TL
  • Keep records of all documentation produced for tender preparation
  • (RFP, Q&A, Presentations, letters, contract) and traceability until contract signature (Tender Log Book)
  • Participate to the contract negotiations
  • Attend Customer negotiation meetings
  • Verify feasibility of evolutions requested versus the offered and approved reference
  • Update QCD data and obtain revised QCD commitments from different units, validate QCD commitment for each release of the tender
  • Ensure that all Customer questions have been answered, in line with commercial strategy
  • Review of the final contract documents before contract signature
  • Contribute to REX through the Win-Loss Analysis in liaison with Tender Leader and Market Pricing & Strategy
  • Support PM in CPR0 preparation

Qualifications & Skills:

EDUCATION

  • B.E/B.Tech Engineering Graduate

BEHAVIORAL COMPETENCIES:

  • Basic knowledge of offered products and systems
  • Sufficient knowledge of financial (rules to build consolidated costs, cash curve, hedging,) contractual (bonds & guarantees,) and legal (obligations, penalties) aspects to be able to interface with internal relevant parties, and assess impacts on costing
  • High capability to manage efficient team working to produce the tender deliverables within a limited time period and under stressful conditions
  • High Communications skills, reporting capabilities
  • Sense of anticipation

EXPERIENCE / SKILL SET

  • 10+ years of experience Project/Bid Management background level depending on the complexity of the Project especially on costing, planning & risk management
  • Knowledge of ALSTOM processes including particularly the “Golden Rules” and E&C compliance
  • Be able to challenge proposals to obtain optimal solutions backed with commitments

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.

Expected salary:

Location: Bangalore, Karnataka

Job date: Thu, 29 Apr 2021 22:33:16 GMT
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